
Inclusive Facilitation with Shaheen Hajira
with Hajira Shaheen
Show notes
A coaching podcast with Shaheen Hajira and Tobias Weghorn, digging into inclusive facilitation and what actually needs to change in how we design workshops so we don’t just hear from the fastest voices in the room. Shaheen shares practical moves like giving real thinking time, using Think Pair Share, and sending a clear “what to expect” email so more people can participate—especially in neurodiversity in workshops. You’ll also hear how co-design workshops shift power, plus Shaheen’s POWER framework (five lenses for spotting inclusion gaps) and what trauma-informed facilitation can look like in an ordinary session.
Key Learnings:
- Use inclusive facilitation to change the default “raise your hand and speak” pattern: give 60–90 seconds of silent thinking time, then run Think Pair Share to bring in quieter voices and better ideas.
- Reduce cognitive load and support neurodiversity in workshops by sending a “what to expect” pre-work email (purpose/why, agenda, break times, and even prompts/questions) so people can prepare in their own way.
- Apply the POWER framework as a quick audit for co-design workshops: check Opportunity to Access, Wider Representation, Expression (choice + silence), Responsive Action (close the loop), and Power (what you can genuinely give away).
Resources:
- Shaheen Hajira’s Website: https://taleemconsulting.com
- Find your Coaching Tool: https://metaFox.eu
- Try the metaFox Strengths Discovery: https://strengths-discovery.com
- Connect with Tobi on LinkedIn: https://linkedin.com/in/tobiasweghorn
- Connect with Shaheen Hajira: https://au.linkedin.com/in/hajiras
- Reach out to Shaheen Hajira: shaheen.hajira@gmail.com
- Think, Pair, Share, also known as 1-2-4-All: https://www.liberatingstructures.com/1-1-2-4-all/
- Priya Parker's Pre-Game Idea: https://www.priyaparker.com/
Episode Chapters:
00:01 Inclusive Facilitation Starts With a Design Choice
00:03 Learning In Context and Connection (Constructivist Social Learning)
00:07 Co-Design Workshops and Who Gets Invited Into the Room
00:16 Why “Raise Your Hand” Excludes People
00:21 Think Pair Share and Giving People Options
00:23 The Pre-Game Email for Neurodiversity in Workshops
00:33 The POWER Framework: Five Lenses for Inclusion
00:48 Trauma-Informed Facilitation in Everyday Sessions
00:55 Auditing Workshop Design + The Picture Check-In Critique
Transcript
Full transcript, edited for readability. Every timestamp jumps the video to that moment.
Shaheen Hajira: People process knowledge in different ways. I might process better when I write, and I actually do process better when I write, hence my long LinkedIn posts. Some people process their thoughts when they speak. And so they might turn to the person next to them, and as they share they go, yeah, that's what I meant, this is brilliant. And you build on that. But I think it's exactly to your point, you kind of touched on why I do this work. It's because I think there's so much brilliance in the rooms that we're in, but we just miss it, because we haven't designed it properly. And if we gave people options and choice and autonomy, it just means that we can uplift all of those beautiful ideas that people have but have not had a way to bring out, because of the systems and the processes that we had, that favoured a certain kind of thinking and talking and doing. Tobi: Have you ever asked a question during group facilitation and always got the same two people who raised their hands? Everybody else at this point in the workshop is still thinking, and by the time they know what they want to say, the conversation has already moved on. This is a design choice, says my guest today, Shaheen Hajira. We just stopped noticing that we are making it. She's a facilitator and inclusive learning designer, and the founder of Taleem Consulting in Sydney. She co-designs solutions together with communities who rarely get asked, and she trains facilitators in inclusive facilitation. The question on today's episode is simple: what do we actually change in the way we facilitate a session, so we can get all the knowledge that's in the room out there? So we talk about why learning happens in context and connection, not only in the content, what is wrong with raising hands and speaking, and what you can do instead. And we unpack the email she sends out before every single workshop. We look at her POWER framework, five lenses she puts on any agenda, and what trauma-informed facilitation looks like in an ordinary session. And in the end she even takes apart one of our own metaFox warm-up exercises. So let's see how that goes, and get started. Tobi: You are a facilitator and learning designer. And when preparing for today, and listening a bit to what you said on other occasions, I heard you say that we as a facilitator community need to move from learning content to learning in context and in connection. Can you explain that a bit?
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